An automated volunteer sign up form is an essential tool for any non-profit organization looking to simplify volunteer management. This system limits and controls the number of volunteers who sign up for a given opportunity. An automated volunteer registration system also enables many non-profits the ability to increase their volunteerism since the form is available 24 x 7 for submission at the user’s leisure instead of having to send paper versions via snail mail into the organization’s office.
The automated volunteer manager acts as an organizer that collects important and relevant information into an easily manageable user dashboard that integrates with database for quick referencing and categorization. As an option to this management system, volunteers have the ability to update their own contact information, and the system has been shown to reduce coordinators’ time answering calls, emails, and following up with each person. The best part is that it is cloud-based, saving non-profits lots of storage space, as well as reducing paperwork.
Administrators can communicate via email and/or SMS messages to all volunteers in the database that are in a specific user group who have registered for a specific event.
In December of 2010, the non-profit Rebuilding Together Seattle wanted us to update their How to Volunteer page to include an easy to use form that could be filled out by new potential volunteers. This would be a significant time and cost savings to the organization by not having to manually print out, distribute, and enter the volunteer forms into their systems. Let’s not forget the fact that it saves a box or two of paper as well.
The old "How to Volunteer" page for the Seattle Nonprofit Rebuilding Together Seattle
The implementation of the Non-Profit Online Volunteer Sign Up was easy. The director simply sent us a Word document with the form laid out and supporting descriptions of the types of jobs available for volunteers. We gathered all the requirements, implemented, tested, and uploaded the new form to the Rebuilding Together Seattle server after two weeks. They have been very happy with the new form so far and it has significantly helped streamline their volunteer sign up process.
The new "How to Volunteer" page for the Seattle Nonprofit Rebuilding Together Seattle
